What is Accounting & Finance?

Accounting software is a general set of business applications used to perform accounting and financial processes. Accounting software range from single-entry systems like check writing or bookkeeping to double-entry systems such as general ledger, accounts receivables, and accounts payable. Other robust solutions also include inventory, invoicing, fixed assets, and more sophisticated functions. Accounting software helps your business to avoid manual errors and keep the numbers accurate, automate repetitive tasks to save time, get financial calendar alerts to avoid penalties, and so much more. As your business grows, so does your need for accounting software.

Best Accounting & Finance

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Smart and simple project management tool for your business

Our Score

9.2 ?

User Satisfaction

100% ?

Put efficiency in your quote-to-collection process including project collaboration. Read Review

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Simplify your purchase orders

Our Score

7.5 ?

User Satisfaction

94% ?

A finance and accounting app that provides an instant view of the budget and the ability to sign off on purchase orders right away. Read Review

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Zoho Books

Smart Accounting for Growing Businesses

Our Score

8.9 ?

User Satisfaction

100% ?

Zoho Books is an intuitive accounting software designed for small businesses to manage their finances and to stay on top of their cash flow. Read Review

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QuickBooks Pro

Put the things you need most all in one place

Our Score

9.8 ?

User Satisfaction

98% ?

Pioneered the use of windows that look like real-life forms with most features a small business needs Read Review

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Highly efficient cloud accounting software

Our Score

9.6 ?

User Satisfaction

99% ?

Offers a wide range of out-of-the-box features with customizable functions to fit various conversion funnels and purchase orders. Read Review

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Zoho Expense

Effortless Expense Reporting

Our Score

9.6 ?

User Satisfaction

98% ?

Automate travel and business expense reporting, streamline approvals, gain spend visibility and control. Read Review


A buyer's guide to choosing the best accounting software

You’ll be amazed at the variety of accounting software out there. Advances in cloud computing and mobile technologies further accelerate newer features, along with the trend towards industry-specific applications. The key to avoid getting overwhelmed by a slew of financials systems is to understand how accounting software are packaged. That way you can easily separate exciting features from the features you just need.

Components of accounting software

The majority of vendors provide the modules listed below as either part of a single product bundle or as additional features that can be integrated at a later time. The general rule here is that bundles usually offer less complex tools fit for small businesses while additional modules are more sophisticated and aimed at bigger enterprises.

Core accounting – it’s the basic component of all accounting software, so make sure you’re getting this module. Features include general ledger, accounts payable, accounts receivable, fixed assets, and bank reconciliation. Most vendors offer this as their basic plan, while a few vendor even give it away as a freemium to get you on board for future paid subscriptions.

Billing & Invoicing – this module can be part of the basic module or as a separate component. It lets you to automate routine collections. Billing & Invoicing can vary by industry based on payment methods, industry standards and practices, and scale of operations.

Budget & Forecasting – often packaged as an add-on, this module lets you estimate next year’s budget based on historic data and sales targets. A standalone module can consolidate different departmental budgeting and forecasts for an overall company estimates, while a bundled feature usually only allows a single budget and forecast tool.

Fixed asset – whether as an add-on or bundled with core accounting, fixed asset lets you manage financial information on important company assets. Features include depreciation calculation; audit history; and cost. This module is critical if the business has a lot of assets in different forms. Otherwise, a bundled fixed asset may suffice.

Payroll system – lets you process employee payrolls, print checks, automatically withhold and pay taxes and create legal and tax reports on schedule. The module is often packaged as an add-on or standalone product. A practical feature to look at is an automated reminder when to issue government payments to avoid penalties.

Project accounting – it’s usually packaged as a standalone product targeted at businesses with project-oriented operations like construction and software firms. This product is usually bundled with core accounting on top of costing and estimation of overheads, labor, materials, and equipment, among others. Project accounting solutions range from simple systems that can manage projects one at a time, or complex solutions for multiple and simultaneous but interrelated projects.

Fund accounting – targeted at nonprofits and government agencies, which have a separate set of financial reporting requirements. Features include: tracking donation expenditures; grant management; and Governmental Accounting Standards Board (GASB) regulations.

Inventory management – it’s a specific module to manage inventory. The system allows you to manage the movement of products to avoid over or under stocking. It features tools to track orders, sales, and deliveries. More specific inventory systems have a tool to calculate stock depreciation if your business has a low shelf-life product line.

Know your type of business

You should also know what type of business you are when choosing an accounting solution. Your subscription decision depends much on this factor.

Routine small business – your accounting needs are straightforward. These include: general ledger, accounts payable/accounts receivable, fixed assets, and bank reconciliation. In most cases, you only need the basic plan or core accounting with one or two add-ons to your liking. Vendor support is needed, but very rarely, perhaps only during setup.

Growing business – you may have the same accounting needs as a small business now, but you’ll need more robust features in a few months or years. Look for accounting software with scalable options, that is, you can start with a core accounting module and add more modules later.

Large enterprise – you will need more complex and robust accounting modules. For example, instead of getting a core accounting module with bundled budget & forecast or fixed asset features, it’s recommended to get full but integrated modules. Standalone modules can handle multiple data from different departments and consolidate them to get an overall picture. In many instances, vendors need to quote a price based on the large enterprise’ specific processes.

Industry-specific – some businesses like engineering and construction firms require features that enable them to break down costing and estimation by project or other categories. Software development companies also need features to match the development phases specific to launching new products. Likewise, nonprofits and fundraising entities need accounting solutions that incorporate reporting requirements specific to them. If your business has a specific need, check for accounting solutions that specialize on your field.

Special features – some vendors offer as an add-on a Business Intelligence module. This feature enables you to consolidate your financial data with other data from other business processes like sales and project management to get an insight, such as, business or market trends, cost or income patterns, and seasonal trends. Likewise, other accounting software has a mobile app for iOS and Android so you can access the system wherever you have Internet connection.

Potential issues

General vs. industry-specific accounting – An accounting software designed for your industry outperforms a general accounting solution. But consider other factors like vendor support, integration, and scalability to ensure the industry-specific software is truly superior.

Cross-process integration – other business processes like CRM, sales software, and project management solutions often work best when integrated with your financials. A reliable accounting software should not be capable of integrating to its own modules, but also across other processes. If the accounting software can export data to standard file formats like CSV, TXT, or PDF, it’s likely compatible with other business solutions.

Scalabilityeven if you’re a small business, give scalability a serious look. You can never tell if your business needs to expand, along with your financial needs. At the least, the accounting software should let you export data in case you need to get a more robust solution in the future.

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An overview of what kind of devices and operating systems are supported by these B2B tools, including mobile platforms and web-based solutions.








Windows Mobile

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Find out what languages and geographies are supported by the top B2B apps in this category, including solutions aimed at international markets and designed for multi-cultural teams of employees.





South Africa









Latin America


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Find out what pricing models are offered by the vendors to see which one fits your business preferences and budget best. Note that some apps can offer free or freemium accounts for you to try out.



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Customer Types Read More

An overview of what types of customers a given B2B solution aims for, from small businesses and non-profits to big enterprises.

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A summary of what types of software deployement are supported by each B2B vendor. Although most of modern SaaS solutions are cloud-hosted some services may offer an on-site deployment model too.


On Premise

Cloud Hosted

Open API