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What is Billing and Invoicing Software?

Billing and invoicing software is used mostly to perform accounting and financial tasks. This type of system ranges from simple single-entry programs that include check writing and bookkeeping features to advanced double-entry apps that offer sophisticated features. Billing and invoicing software offers many benefits to users and you can use it to automate your routine tasks, eliminate manual data entry, and make sure your accounting figures are precise and accurate. Therefore, it has become essential for expanding businesses to invest in a quality billing and invoicing software system. We recommend you start your search for the right solution by checking out the leading applications in this category, and to pay greater attention to FreshBooks which our experts rate as the top platform.

Billing and Invoicing Software

Top 15 Most Popular Billing and Invoicing Software

FreshBooks reviews
1.
FreshBooks

Our Score 9.8

User Satisfaction 99%

FreshBooks is the winner of our 2017 Best Accounting Software Award. It is a great cloud accounting app for small business that makes billing easy and effective. Read Reviews

Sage 50cloud reviews
2.
Sage 50cloud

Our Score 9.7

User Satisfaction 100%

Desktop & cloud accounting software that offers built-in anytime, anywhere cloud access applications. Read Reviews

Sage Business Cloud Accounting reviews
3.
Sage Business Cloud Accounting

Our Score 9.3

User Satisfaction 96%

Sage Business Cloud Accounting is an easy-to-use accounting application for small businesses and startups. Read Reviews

Tipalti reviews
4.
Tipalti

Our Score 9.1

User Satisfaction 100%

Tipalti is a powerful and secure payment solution that automates the entire mass global payment processing operation. Read Reviews

Zoho Books reviews
5.
Zoho Books

Our Score 9.6

User Satisfaction 100%

Zoho Books is the winner of our 2016 Great User Experience Award. It is an intuitive accounting software designed for small businesses to manage their finances. Read Reviews

FreeAgent reviews
6.
FreeAgent

Our Score 9.5

User Satisfaction 93%

The perfect financial management and accounting tool for small businesses or freelancers, whether you are just starting or in the business now. Read Reviews

Zoho Invoice reviews
7.
Zoho Invoice

Our Score 8.8

User Satisfaction 94%

Zoho Invoice is the winner of our Expert's Choice Award. It's ideal for companies that create and manage invoices and is designed for smaller businesses. Read Reviews

Zoho Subscriptions reviews
8.
Zoho Subscriptions

Our Score 8.4

User Satisfaction 96%

Zoho Subscriptions is a recurring billing and subscription management software for effortless management of the entire customer lifecycle. Read Reviews

Online Invoices reviews
9.
Online Invoices

Our Score 8.8

User Satisfaction 99%

Online Invoices is a software that simplifies the way businesses manage and monitor their sales, generate invoices, receive and track payments, and more. Read Reviews

vCita reviews
10.
vCita

Our Score 8.8

User Satisfaction 100%

Cloud-hosted software with various business management apps for customer service. Read Reviews

Invoice Meister reviews
11.
Invoice Meister

Our Score 8.5

User Satisfaction 100%

Invoice Meister is an effective online invoicing solution for freelancers and small businesses. Read Reviews

1&1 Online Accounting reviews
12.
1&1 Online Accounting

Our Score 8.5

User Satisfaction 96%

Online accounting platform with invoicing, accounting, and inventory management functions. Read Reviews

Scoro reviews
13.
Scoro

Our Score 8.8

User Satisfaction 100%

Scoro is a cloud-based business management software and currently the most comprehensive work management solution currently in the market Read Reviews

billwerk reviews
14.
billwerk

Our Score 8.0

User Satisfaction 100%

A complete solution for subscription management. The platform automates recurring billing and recurring payment, as well as all associated business processes (such as dunning). Read Reviews

ALTO Exchange reviews
15.
ALTO Exchange

Our Score 8.0

User Satisfaction 98%

ALTO Exchange is an e-invoicing software that promises businesses smooth and seamless integration between suppliers and producers. Read Reviews

How To Choose The Best Billing Software

Billing and invoicing software programs are highly variable as they cater to different vertical markets. Some companies bill by the hour, while others may bill after project completion. The invoicing process allows companies to show their image to clients, which involves online relationship management as well. More factors to be considered include the method of invoice sending, size of the customer base, timeframe for payment collection, and processing of late or delayed payments. All these make it hard to select the best billing software platforms for enterprises and SMBs. This buyer’s guide aims to make it easy for you choose the best invoicing software tools for your business needs.

Get to know each product with free trial

First of all, a good course of action is to sign up for at least a few free trial plans or demo from popular billing and invoicing software providers. With that method you will have the opportunity to test the important elements and you will get a good comparison of the capabilities of each app. You will also be able to understand what is invoicing software better. The best thing to do is to try services that currently have the highest rankings in our SmartScore and Customer Satisfaction Rating in our billing and invoicing software reviews: FreshBooks reviews, Intacct, Xero, Zoho Books, Chargify, Zoho Invoice, Avangate, Zervant, Tipalti, AccountEdge, W3B Management Solutions, WorkflowMax, and KashFlow

Targeted Businesses

Billing and invoicing software buyers fall into the following main categories:

  • Stand-alone buyers – Some purchasers need a high level of flexibility and customization in their billing software. These buyers focus more on billing and require a stand-alone system for their unique billing needs.
  • Buyers of Integrated systems – Other purchasers want the billing and invoicing feature to be part of a bigger accounting system. These purchasers want a holistic software, where the billing and invoicing module automatically logs collected payments as accounts receivable in the general ledger. These purchasers place a high value on specific billing features. Suites other than accounting software can also offer billing and invoicing feature. For example, child care management solutions include a billing feature particular to daycare units, salon software have these features together with point-of-sale (POS), and medical software vendors provide medical billing functionality for inpatient/outpatient care providers as well as outsourced billing services for healthcare units.
  • Unique buyers – An example of these purchasers are utilities companies that need a list of exclusive tools for the specific billing processes of their industry. These companies usually create their own software or outsource the billing as custom work to a third party.

What are Examples of Billing and Invoicing Software?

  • FreshBooks: One of the best cloud solutions for small business that streamlines tracking and invoicing. It allows you to collect payment online, and it is packed with advanced analytic features.
  • Intacct: Another highly-efficient cloud solution for small and medium businesses that provides statistics and key figures to help companies make smarter decisions.
  • QuickBooks: Simple and very popular software for small businesses that are just beginning to manage accounts receivable. It checks invoices and purchase orders and eases business transactions.
  • Xero: An online accounting app for businesses from all scales and industries, but also individual accountants and bookkeepers. It focuses on collaboration, and keeps teams connected wherever they are.
  • FinancialForce Accounting: Easy-to-use and maintain platform that provides an affordable end-to-end accounting solution for businesses from all scales.

Types of Billing and Invoicing Software

There are various types of billing and invoicing software tools, including free and basic suites but also ultra costly and accurate programs. Features can also be categorization criteria, as certain programs do nothing but to create online customer records, while others are more robust and they allow companies to use predefined communication templates, set up currencies, and even do some custom branding. Deployment is also an important factor based on which there are:

  • On-premise billing & invoicing systems. These are covered with a single license, and are hosted on the client’s local server. They qualify as the most expensive ones, due the fact that they require complex setup and occasionally some hardware installation.
  • Software-as-a-service (SaaS) billing & invoicing systems. These are usually paid per month, and are hosted on the vendor’s server. The business owner is not responsible for installation, updating, and maintenance.
  • Cloud-hosted billing & invoicing systems. Most of these offer free basic plans, and qualify as the most affordable ones due to their universal access and the fact that the client doesn’t need to update them or to pay for maintenance.

Key Features of Billing and Invoicing Software

The following features are the most common in the best billing software solutions:

  • Creating a new invoice. The feature should allow you to create clean and professional invoices, and to customize them to match your brand. The system should be enabled to draw relevant information from timesheets, projects, and customer records, and disable invoice duplication.
  • Creating customer records. This feature allows you to summarize customers’ personal and purchase information and to attach relevant files in a single, centralized database. The database should ideally be empowered with a search filter you could use to access the record of a particular customer.
  • Accept PayPal or credit card. The invoicing suite should be enabled to save time and facilitate billing by processing credit cards on dot, and allow recurring billing and secure customer management. Some systems make it possible even to auto-bill cards so that clients won’t miss a due payment.
  • Predefined communication templates. The visual aspect of your bills and invoices is almost equally important as their accuracy, which is why you should look for a system that provides beautiful and predefined communication templates. This will save you time but also allow you to personalize accounting and to make it more suitable to your brand.
  • Currency setting. You need this feature in order to connect your billing & invoicing system seamlessly in the rest of your software architecture, the same as your basic financial operations. Multiple currency setting can be useful also for issuing receipts, accepting payment and managing taxes, and it is of vital importance for global companies.
  • Import/export customers. The function allows you to send quotes to your customers in few seconds, because there is a centralized database where all their information is stored and made available.
  • Invoice, payment, and tax report. A good e-invoicing system should eliminate the need for you to use external systems for tax reporting. Ideally, you should be able to perform it within the same system, without losing hours to summarize information.

Benefits of Billing and Invoicing Software

After detailed comparisons and tests, we found that the best invoicing software should be able to offer you the following benefits:

  • Minimize late payments – The right software solution can help to streamline your billing and invoicing process and enable you to get payments on time. You can keep your data organized and not miss any collection, which will boost your profitability.
  • Minimize missed payments – You can keep better track of your billing commitments to ensure you do not miss any payments. The advantages can be amazing in the long run.
  • Maintain a professional image – A good billing and invoicing solution can help you to portray a professional company image. Most systems offer support for customized logos and other design improvements to payment documents and invoices. You can use the software to put forward an organized and prompt approach which can enhance your reputation with your clients.

List of Billing and Invoicing Software Companies

Updated

Selected products (0)

1.
FreshBooks

Our Score 9.8

User Satisfaction 99%

FreshBooks is the winner of our 2017 Best Accounting Software Award. It is a great cloud accounting app for small business that makes billing easy and effective. Read Reviews

  • Pricing: $15
  • Devices Supported: Windows, Android, iPhone/iPad, Mac, Web-based
  • Pricing Model: Monthly payment, Annual Subscription
  • Customer Types: Small Business, Freelancers
  • Deployment: Cloud Hosted

2.
Sage 50cloud

Our Score 9.7

User Satisfaction 100%

Desktop & cloud accounting software that offers built-in anytime, anywhere cloud access applications. Read Reviews

  • Pricing: $44.97
  • Devices Supported: Windows, Android, iPhone/iPad, Web-based
  • Pricing Model: Monthly payment, Annual Subscription
  • Customer Types: Small Business, Large Enterprises, Medium Business
  • Deployment: Cloud Hosted, On Premise

3.
Zoho Books

Our Score 9.6

User Satisfaction 100%

Zoho Books is the winner of our 2016 Great User Experience Award. It is an intuitive accounting software designed for small businesses to manage their finances. Read Reviews

  • Pricing: $9
  • Devices Supported: Windows, Android, iPhone/iPad, Mac, Web-based
  • Pricing Model: Monthly payment, Annual Subscription
  • Customer Types: Small Business, Medium Business, Freelancers
  • Deployment: Cloud Hosted

4.
FreeAgent

Our Score 9.5

User Satisfaction 93%

The perfect financial management and accounting tool for small businesses or freelancers, whether you are just starting or in the business now. Read Reviews

  • Pricing: $10
  • Devices Supported: Windows, Linux, Android, Mac, Web-based
  • Pricing Model: Monthly payment
  • Customer Types: Small Business, Medium Business, Freelancers
  • Deployment: Cloud Hosted

5.
Xero

Our Score 9.5

User Satisfaction 97%

Xero is the winner of our 2017 Expert's Choice Award. It is a popular online accounting app designed for the needs of small and medium businesses in multiple industries. Read Reviews

  • Pricing: $9
  • Devices Supported: Windows, Android, iPhone/iPad, Mac, Web-based
  • Pricing Model: Monthly payment
  • Customer Types: Small Business, Freelancers
  • Deployment: Cloud Hosted, Open API

6.
QuickBooks

Our Score 9.4

User Satisfaction 96%

QuickBooks is an accounting software app that pioneered the use of windows that look like real-life forms. It offers most features every business will need. Read Reviews

  • Pricing: $5
  • Devices Supported: Windows, Linux, Android, iPhone/iPad, Mac, Web-based
  • Pricing Model: Monthly payment, One-time payment, Annual Subscription
  • Customer Types: Small Business, Large Enterprises, Medium Business
  • Deployment: Cloud Hosted, On Premise

7.
Sage Intacct

Our Score 9.4

User Satisfaction 99%

Sage Intacct is a software app that offers a wide range of out-of-the-box features with customizable functions to fit various conversion funnels and purchase orders. Read Reviews

  • Pricing: by quote
  • Devices Supported: Windows, Android, iPhone/iPad, Mac, Web-based
  • Pricing Model: Quote-based
  • Customer Types: Small Business, Large Enterprises, Medium Business, Freelancers
  • Deployment: Cloud Hosted

8.
QuickBooks Online

Our Score 9.3

User Satisfaction 94%

QuickBooks Online is an ideal accounting software for freelancers and small businesses that simplifies small business accounting. Read Reviews

  • Pricing: €4.20
  • Devices Supported: Windows, Android, iPhone/iPad, Mac, Web-based
  • Pricing Model: Monthly payment
  • Customer Types: Small Business, Freelancers
  • Deployment: Cloud Hosted

9.
Sage Business Cloud Accounting

Our Score 9.3

User Satisfaction 96%

Sage Business Cloud Accounting is an easy-to-use accounting application for small businesses and startups. Read Reviews

  • Pricing: $10
  • Devices Supported: Windows, Android, iPhone/iPad, Mac, Web-based
  • Pricing Model: Monthly payment
  • Customer Types: Small Business, Freelancers
  • Deployment: Cloud Hosted

10.
QuickBooks Enterprise

Our Score 9.2

User Satisfaction 95%

Smart software for mid-sized businesses that outgrew entry-level accounting platforms with the same familiarity of the signature QuickBooks. Read Reviews

  • Pricing: $136
  • Devices Supported: Windows, Linux, Mac, Web-based
  • Pricing Model: Monthly payment, Annual Subscription
  • Customer Types: Small Business, Medium Business
  • Deployment: Cloud Hosted, On Premise

Our Score Read More

Our platform makes use of our innovative SmartScore™ mode to test all the software in the Billing and Invoicing Software category so that we can help you choose the best possible service. It includes the following elements: essential features, collaboration elements, custom elements, available integrations, intuitiveness, help & support, how secure a software is, support for smartphones and tablets, media rating. As of now, FreshBooks is the leader in this category and we gave it the highest score in our tests. After detailed research and analysis it got the best results among its competitors and we strongly suggest that you include it as one of the choices for your needs.

User Satisfaction Read More

A look at overall user satisfaction with the software in our Billing and Invoicing Software category calculated using our unique algorythm that collects client reviews, comments and opinions across a wide range of social media sites in order to help you make an informed purchase decision.

99%

100%

100%

93%

97%

96%

99%

94%

96%

95%

Pricing Read More

Every vendor in the Billing and Invoicing Software category will have a different group of pricing plans for its service and every package will include a unique set of elements. Below we list the overal pricing for the cheapest plan provided for each service. Keep in mind that advanced features may cost extra.

$15

$44.97

$9

$10

$9

$5

by quote

€4.20

$10

$136

Devices Supported Read More

An overview of what kind of devices and operating systems are supported by all B2B tools in the Billing and Invoicing Software category, including mobile platforms and web-based solutions.

Windows

Android

iPhone/iPad

Mac

Web-based

Laguages Supported Read More

Learn which languages and countries are supported by the best B2B apps in the Billing and Invoicing Software category, including apps designed for international markets and prepared for multi-cultural groups of employees.

Pricing Model Read More

Find out what pricing packages are offered by the vendors in the Billing and Invoicing Software category to check which one suits your business preferences and expenses best. Keep in mind that specific apps can support free or freemium accounts for you to try out first.

Free

Monthly payment

One-time payment

Annual Subscription

Quote-based

Customer Types Read More

A brief look at what kinds of clients a selected B2B platform in the Billing and Invoicing Software category is designed for, from small businesses and non-profits to large enterprises.

Small Business

Large Enterprises

Medium Business

Freelancers

Deployment Read More

A summary of what styles of software deployement are provided by each B2B vendor in the Billing and Invoicing Software category. Even though most of modern SaaS solutions are cloud-hosted some solutions might offer an on-site deployment model as well.

Cloud Hosted

On Premise

Open API

Post by Alex Hillsberg