What is Budgeting Software?

Budgeting software is used by finance professionals to perform accounting and financial tasks. This type of system ranges from simple single-entry apps for check writing and bookkeeping to advanced double-entry platforms that offer sophisticated tools. Budgeting software can help your company in many ways such as eliminating manual tasks, automating repetitive routines, keeping your books accurate, getting timely notifications to avoid fines and more. Thus, this system has become an essential tool for fast growing enterprises. If you are keen to know more about budgeting software, we advise you to read about the best solutions in the category, especially FreshBooks which our review team rates as the top ranked one.

Most Popular Budgeting Software

FreshBooks reviews

Our Score 9.8

User Satisfaction 99%

Winner of 2016 Best Accounting Software Award. One of the best cloud accounting solutions for small business that makes billing easy and effective. Read Reviews

Intacct reviews

Our Score 9.4

User Satisfaction 99%

Offers a wide range of out-of-the-box features with customizable functions to fit various conversion funnels and purchase orders. Read Reviews

Xero reviews

Our Score 9.4

User Satisfaction 97%

Xero is an online accounting app that is designed to meet the requirements of small businesses across multiple industries. Read Reviews

AccountEdge reviews

Our Score 8.6

User Satisfaction 100%

AccountEdge is a complete small business desktop accounting and management solution for your Mac or Windows office. Read Reviews

Float reviews

Our Score 8.0

User Satisfaction 99%

Float is an online cash management and forecasting tool that helps you manage your business and keep on top of your cash flow. Read Reviews

How To Choose The Best Budgeting Software

Online financial planning solutions use historical data and estimate future conditions to monitor an organization’s financial growth and compare it to predictions. It is essential for the long-term survival of a company to estimate a budget and work within its scope. Budgeting software for enterprises helps forecast likely future expenses, and establish realistic and precise budgets to enhance the chances of attaining profitability. We’ve summarized some of the most important aspects of best Budgeting software to help you choose the right one for your company.

Get to know each product with free trial

The best bet when choosing the best Budgeting software is to sign up for at least a few free trial plans from the vendors that are popular. With that method you will have the opportunity to test the important elements and you will get a good overview of the capabilities of each app. The best thing to do is to try software tools that currently have the highest results in our SmartScore and Customer Satisfaction Rating in the Accounting and Finance software category: FreshBooks reviews, Intacct, Xero, AcccountEdge, and Float.

Targeted Businesses

Business budgeting software is mainly targeted to the following categories of buyers:

  • Small companies – Small businesses and startups place importance on user-friendly interface and intuitive presentation methods, so that they can generate easily understandable charts and graphs. Budgeting is an important feature, but the forecasting capabilities of a software can be limited by lack of historical information.
  • Medium-sized and growing companies – Slightly bigger and fast growing companies use systems that predict future sales and growth based on past performance. However, they may make the mistake of assuming that last year’s good sales will continue this year. A lot of different factors need to be considered and the budgeting software should be capable of predicting changes in those vital factors, so that you don’t need end up massively overinvesting in your firm’s infrastructure.
  • Large enterprises – Large organizations with multiple units need a complex budgeting process. The software should be capable of handling multiple types of revenue sources and expenses from different units. All this data requires to be integrated in an intelligent, seamless way.

What are Examples of Budgeting Software?

  • FreshBooks: One of the best cloud solutions for small business that streamlines tracking and invoicing. It allows you to collect payment online, and it is packed with advanced analytic features.
  • Intacct: Another highly-efficient cloud solution for small and medium businesses that provides statistics and key figures to help companies make smarter decisions.
  • QuickBooks: Simple and very popular software for small businesses that are just beginning to manage accounts receivable. It checks invoices and purchase orders and eases business transactions.
  • Xero: An online accounting app for businesses from all scales and industries, but also individual accountants and bookkeepers. It focuses on collaboration, and keeps teams connected wherever they are.
  • FinancialForce Accounting: Easy-to-use and maintain platform that provides an affordable end-to-end accounting solution for businesses from all scales.

Types of Budgeting Software

There are many different types of budgeting software, varying from free and basic tool suites to ultra costly and accurate programs. Features can also be categorization criteria, as certain programs do nothing but reporting, while others are more robust and they allow companies to control processes, forecast and analyze, and even do some custom branding. Deployment is also an important factor based on which there are:

  • On-premise budgeting systems. These are covered with a single license, and are hosted on the client’s local server. They qualify as the most expensive ones, due the fact that they require complex setup and occasionally some hardware installation.
  • Software-as-a-service (SaaS) budgeting systems. These are usually paid per month, and are hosted on the vendor’s server. The business owner is not responsible for installation, updating, and maintenance.
  • Cloud-hosted budgeting systems. Most of these offer free basic plans, and qualify as the most affordable ones due to their universal access and the fact that the client doesn’t need to update them or to pay for maintenance.

Key Features of Budgeting Software

The following list of common features is part of every good budgeting solution:

  • What-if” analysis and re-forecasting. This advanced feature is the key for superior decision making, enabling companies to use current expense data to plan and to report. It simply defines the level of reliability for each company, and it makes powerful risk assessment possible.
  • Business rules modeling. The feature is critical for every business action, as it defines constraints and establishes a common framework for business proceeding. It is backed by standardized modeling approaches such as Business Process Execution Language, Z Notation, and others.
  • Drill-down and drill-through. This is a powerful reporting feature supposed to discover even the most hidden details of every business, drill through meaning that the system can analyze information from multiple reports at a time.
  • Exception reporting and alerting. This features help the effective shift to behavioral monitoring and notifies companies on critical issues. In most cases, exception tracking is automated via email alerts.
  • Extract to Excel and other products. The function is tightly associated to the system’s integration power, meaning that you have to look for budgeting software that can blend within your existent infrastructure, and export information to the formats you’re commonly using.
  • Interactive Visualization. The feature refers to the system’s professionally created timelines, where you don’t simply get to see information, but to alter it too. Ideally, visualizations should be easy to use and require little, if any coding knowledge.
  • Process Controls. The feature regulates costs for given periods of time, or such related to particular projects and employees. It is one of the most important sources to compare and plan the budget in accordance with their long-term financial goals.
  • Self-service reporting and analysis. The function provides for rapid management of the data infrastructure, including the capacity for every department to mine insight data and to benefit from it.
  • Metadata management and source data integration. Companies use this feature to harvest metadata from their third-party integrations, such as ETL, business intelligence, warehousing technologies, etc.
  • Budgeting by exceptions and top-down budget entry. The feature enriches the system with warnings and error notifications to display transaction results that are otherwise invisible in regular budget checking.

Benefits of Budgeting Software

These are the main benefits companies experience when using a good budgeting system:

  • Increased accuracy – Human errors and tight deadlines can gravely impact the accuracy of your budgeting which can have a big effect on your firm’s profitability. A good budgeting solution eliminates common calculation errors, and boosts the overall accuracy of the budgeting process.
  • Simpler and Faster – Budgeting software boasts high-level functionality for this purpose. You can save time creating the process and the software allows data to be saved and reused in later years too. This makes it easy to amend and manage budgets, and you can greatly reduce the amount of time you spend on the budget process.
  • Report consistency – You can make use of budgets that have same readable format no matter which employee prepares them. This ensures the budgets easily connect with employees across the organization.
  • Better forecasting – Computer budgeting programs make use of smart algorithms that can accurately forecast future sales and expenses based on past information. This enables a company to plan better and achieve long-term success.

List of Budgeting Software Companies

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Our Score Read More

Our website utilizes our innovative SmartScore™ system to gather information about all the software in the Budgeting Software category to help you decide on the best possible software. It compares and contrasts the following factors: cruscial functionalities, collaboration possibilities, custom elements, integration, intuitiveness, help & support, security, mobile support, general media ratings. At the moment, FreshBooks is the leader in this category and is recommended by our experts. Following extensive examination it had the best results among its competitors and we strongly suggest that you consider it as one of the choices for your company.

User Satisfaction Read More

An overview of general user satisfaction with the products in our Budgeting Software category based on our unique algorythm that finds user reviews, comments and opinions across a wide range of social media platforms in order to help you make an informed investment decision.











Pricing Read More

Every vendor in the Budgeting Software category will offer a different set of pricing packages for its service and every package will include a varied set of elements. Below we list the general pricing for the cheapest plan available for each product. Keep in mind that advanced features may cost extra.

Devices Supported Read More

An analysis of what type of devices and operating systems are supported by these B2B solutions in the Budgeting Software category, including mobile platforms and web-based solutions.







Windows Mobile

Laguages Supported Read More

Check what languages and geographies are served by the best B2B services in the Budgeting Software category, including solutions intended for international markets and created for multi-cultural groups of employees.


















Pricing Model Read More

Examine which pricing models are provided by the vendors in the Budgeting Software category to check which one matches your business preferences and expenses best. Be aware that some services can provide free or freemium accounts for you to try out first.


Monthly payment

One-time payment

Annual Subscription


Customer Types Read More

A brief look at what groups of customers a given B2B software in the Budgeting Software category provides for, from small businesses and non-profits to big enterprises.

Small Business

Large Enterprises

Medium Business


Deployment Read More

An overview of what types of service deployement are provided by each B2B vendor in the Budgeting Software category. Even though most of modern SaaS services are cloud-based some services might offer an on-site deployment model as well.

Cloud Hosted

On Premise

Open API