What is Budgeting Software?

Budgeting software is used by finance professionals to perform accounting and financial tasks. This type of system ranges from simple single-entry apps for check writing and bookkeeping to advanced double-entry platforms that offer sophisticated tools. Budgeting software can help your company in many ways such as eliminating manual tasks, automating repetitive routines, keeping your books accurate, getting timely notifications to avoid fines and more. Thus, this system has become an essential tool for fast growing enterprises. If you are keen to know more about budgeting software, we advise you to read about the best solutions in the category, especially FreshBooks which our review team rates as the top ranked one.

Most Popular Budgeting Software

FreshBooks reviews

Our Score 9.8

User Satisfaction 99%

Winner of 2016 Best Accounting Software Award. One of the best cloud accounting solutions for small business that makes billing easy and effective. Read Reviews

Xero reviews

Our Score 9.7

User Satisfaction 97%

Winner of 2017 Expert's Choice Award. A popular online accounting app that is designed to meet the requirements of small and medium businesses across multiple industries. Read Reviews

QuickBooks reviews

Our Score 9.5

User Satisfaction 96%

Accounting software that pioneered the use of windows that look like real-life forms. It offers most features every business will need. Read Reviews

Sage Intacct reviews
Sage Intacct

Our Score 9.4

User Satisfaction 99%

Offers a wide range of out-of-the-box features with customizable functions to fit various conversion funnels and purchase orders. Read Reviews

FinancialForce Accounting reviews
FinancialForce Accounting

Our Score 9.1

User Satisfaction 99%

FinancialForce is designed for large companies that have outgrown entry-level systems, but are not big enough to support their own intranet systems. Read Reviews

Sage 50 reviews
Sage 50

Our Score 8.8

User Satisfaction 97%

Sage 50 is an easy-to-use desktop accounting software for growing small businesses, but is scalable to perform big business accounting. Read Reviews

Expensify reviews

Our Score 8.7

User Satisfaction 97%

Maintain a balance in your business expenses and take the right steps to manage your expenses with Expensify. Read Reviews

AccountEdge reviews

Our Score 8.6

User Satisfaction 100%

AccountEdge is a complete small business desktop accounting and management solution for your Mac or Windows office. Read Reviews

ReportGarden reviews

Our Score 8.5

User Satisfaction 100%

ReportGarden helps online ad agencies create analysis and performance reports for their clients. It offers deep segmentation and filtration of the data from all the ad services. Read Reviews

How To Choose The Best Budgeting Software

Online financial planning programs use historical data and estimate future conditions to monitor an organization’s financial growth and compare it to predictions. It is essential for the long-term survival of a company to estimate a budget and work within its scope. Budgeting software for enterprises helps forecast likely future expenses, and establish realistic and precise budgets to enhance the chances of attaining profitability. We’ve summarized some of the most important aspects of best Budgeting software platforms to help you choose the right one for your company.

Get to know each product with free trial

The best bet when choosing the best Budgeting software tools is to sign up for at least a few free trial plans or demo from leading budgeting software providers.  With that method you will have the opportunity to test the important elements and you will get a good comparison of the capabilities of each app. The best thing to do is to try software tools that currently have the highest rankings in the SmartScore and Customer Satisfaction Rating in our budgeting software reviews: FreshBooks reviews, Intacct, Xero, AcccountEdge, and Float.

Targeted Businesses

Business budgeting software is mainly targeted to the following categories of buyers:

  • Small companies – Small businesses and startups place importance on user-friendly interface and intuitive presentation methods, so that they can generate easily understandable charts and graphs. Budgeting is an important feature, but the forecasting capabilities of a software can be limited by lack of historical information.
  • Medium-sized and growing companies – Slightly bigger and fast growing companies use systems that predict future sales and growth based on past performance. However, they may make the mistake of assuming that last year’s good sales will continue this year. A lot of different factors need to be considered and the budgeting software should be capable of predicting changes in those vital factors, so that you don’t need end up massively overinvesting in your firm’s infrastructure.
  • Large enterprises – Large organizations with multiple units need a complex budgeting process. The software should be capable of handling multiple types of revenue sources and expenses from different units. All this data requires to be integrated in an intelligent, seamless way.

What are Examples of Budgeting Software?

  • FreshBooks: One of the best cloud solutions for small business that streamlines tracking and invoicing. It allows you to collect payment online, and it is packed with advanced analytic features.
  • Intacct: Another highly-efficient cloud solution for small and medium businesses that provides statistics and key figures to help companies make smarter decisions.
  • QuickBooks: Simple and very popular software for small businesses that are just beginning to manage accounts receivable. It checks invoices and purchase orders and eases business transactions.
  • Xero: An online accounting app for businesses from all scales and industries, but also individual accountants and bookkeepers. It focuses on collaboration, and keeps teams connected wherever they are.
  • FinancialForce Accounting: Easy-to-use and maintain platform that provides an affordable end-to-end accounting solution for businesses from all scales.

Types of Budgeting Software

There are many different types of budgeting software, varying from free and basic tool suites to ultra costly and accurate programs. Features can also be categorization criteria, as certain programs do nothing but reporting, while others are more robust and they allow companies to control processes, forecast and analyze, and even do some custom branding. Deployment is also an important factor based on which there are:

  • On-premise budgeting systems. These are covered with a single license, and are hosted on the client’s local server. They qualify as the most expensive ones, due the fact that they require complex setup and occasionally some hardware installation.
  • Software-as-a-service (SaaS) budgeting systems. These are usually paid per month, and are hosted on the vendor’s server. The business owner is not responsible for installation, updating, and maintenance.
  • Cloud-hosted budgeting systems. Most of these offer free basic plans, and qualify as the most affordable ones due to their universal access and the fact that the client doesn’t need to update them or to pay for maintenance.

Key Features of Budgeting Software

The following list of common features is part of every good budgeting solution:

  • What-if” analysis and re-forecasting. This advanced feature is the key for superior decision making, enabling companies to use current expense data to plan and to report. It simply defines the level of reliability for each company, and it makes powerful risk assessment possible.
  • Business rules modeling. The feature is critical for every business action, as it defines constraints and establishes a common framework for business proceeding. It is backed by standardized modeling approaches such as Business Process Execution Language, Z Notation, and others.
  • Drill-down and drill-through. This is a powerful reporting feature supposed to discover even the most hidden details of every business, drill through meaning that the system can analyze information from multiple reports at a time.
  • Exception reporting and alerting. This features help the effective shift to behavioral monitoring and notifies companies on critical issues. In most cases, exception tracking is automated via email alerts.
  • Extract to Excel and other products. The function is tightly associated to the system’s integration power, meaning that you have to look for budgeting software that can blend within your existent infrastructure, and export information to the formats you’re commonly using.
  • Interactive Visualization. The feature refers to the system’s professionally created timelines, where you don’t simply get to see information, but to alter it too. Ideally, visualizations should be easy to use and require little, if any coding knowledge.
  • Process Controls. The feature regulates costs for given periods of time, or such related to particular projects and employees. It is one of the most important sources to compare and plan the budget in accordance with their long-term financial goals.
  • Self-service reporting and analysis. The function provides for rapid management of the data infrastructure, including the capacity for every department to mine insight data and to benefit from it.
  • Metadata management and source data integration. Companies use this feature to harvest metadata from their third-party integrations, such as ETL, business intelligence, warehousing technologies, etc.
  • Budgeting by exceptions and top-down budget entry. The feature enriches the system with warnings and error notifications to display transaction results that are otherwise invisible in regular budget checking.

Benefits of Budgeting Software

These are the main benefits companies experience when using a good budgeting system:

  • Increased accuracy – Human errors and tight deadlines can gravely impact the accuracy of your budgeting which can have a big effect on your firm’s profitability. A good budgeting solution eliminates common calculation errors, and boosts the overall accuracy of the budgeting process.
  • Simpler and Faster – Budgeting software boasts high-level functionality for this purpose. You can save time creating the process and the software allows data to be saved and reused in later years too. This makes it easy to amend and manage budgets, and you can greatly reduce the amount of time you spend on the budget process.
  • Report consistency – You can make use of budgets that have same readable format no matter which employee prepares them. This ensures the budgets easily connect with employees across the organization.
  • Better forecasting – Computer budgeting programs make use of smart algorithms that can accurately forecast future sales and expenses based on past information. This enables a company to plan better and achieve long-term success.

List of Budgeting Software Companies

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Our Score Read More

Our platform employs our proprietary SmartScore™ approach to gather information about all the products in the Budgeting Software category to help you get the best possible solution. It evaluates the following metrics: cruscial features, collaboration possibilities, custom elements, available integrations, how easy a software is to use and learn, help & support, security, mobile support, media rating. At the moment, FreshBooks is the leader in this category and our experts are really satisfied with it. After detailed testing it got the best results among its competitors and our experts strongly suggest that you include it as one of the choices for your business.

User Satisfaction Read More

A look at total user satisfaction with the software in our Budgeting Software category based on our unique algorythm that finds customer reviews, comments and opinions across a broad range of social media sites in order to help you make an educated purchase choice.











Pricing Read More

Each vendor in the Budgeting Software category will offer a different group of pricing packages for its app and each plan will include a varied set of elements. Below we list the general pricing for the cheapest plan offered for each service. Keep in mind that advanced features may cost extra.




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Devices Supported Read More

An overview of what kind of devices and operating systems are supported by these B2B solutions in the Budgeting Software category, including mobile platforms and web-based solutions.






Laguages Supported Read More

Find out what languages and countries are supported by the popular B2B services in the Budgeting Software category, including spftware intended for international markets and prepared for multi-cultural teams of employees.








Pricing Model Read More

Find out which pricing packages are supported by the vendors in the Budgeting Software category to check which one suits your business preferences and expenses best. Note that some solutions can offer free or freemium accounts for you to try out first.


Monthly payment

One-time payment

Annual Subscription


Customer Types Read More

An analysis of which kinds of customers a specific B2B platform in the Budgeting Software category aims for, from small businesses and non-profits to large enterprises.

Small Business

Large Enterprises

Medium Business


Deployment Read More

A summary of what styles of software deployement are offered by every B2B vendor in the Budgeting Software category. While most of modern SaaS services are cloud-hosted there are solutions might offer an on-site deployment model as well.

Cloud Hosted

On Premise

Open API