What is Budgeting Software?

Budgeting software is used by finance professionals to perform accounting and financial tasks. This type of system ranges from simple single-entry apps for check writing and bookkeeping to advanced double-entry platforms that offer sophisticated tools. Budgeting software can help your company in many ways such as eliminating manual tasks, automating repetitive routines, keeping your books accurate, getting timely notifications to avoid fines and more. Thus, this system has become an essential tool for fast growing enterprises. If you are keen to know more about budgeting software, we advise you to read about the best solutions in the category, especially FreshBooks which our review team rates as the top ranked one.

Top 10 Most Popular Budgeting Software

FreshBooks reviews

Our Score 9.8

User Satisfaction 99%

FreshBooks is the winner of our 2017 Best Accounting Software Award. It is a great cloud accounting app for small business that makes billing easy and effective. Read Reviews

Sage 50cloud reviews
Sage 50cloud

Our Score 9.0

User Satisfaction 100%

Desktop & cloud accounting software that offers built-in anytime, anywhere cloud access applications. Read Reviews

Xero reviews

Our Score 9.7

User Satisfaction 97%

Xero is the winner of our 2017 Expert's Choice Award. It is a popular online accounting app designed for the needs of small and medium businesses in multiple industries. Read Reviews

QuickBooks reviews

Our Score 9.5

User Satisfaction 96%

QuickBooks is an accounting software app that pioneered the use of windows that look like real-life forms. It offers most features every business will need. Read Reviews

Sage Intacct reviews
Sage Intacct

Our Score 9.4

User Satisfaction 99%

Sage Intacct is a software app that offers a wide range of out-of-the-box features with customizable functions to fit various conversion funnels and purchase orders. Read Reviews

FinancialForce Accounting reviews
FinancialForce Accounting

Our Score 9.1

User Satisfaction 99%

FinancialForce is designed for large companies that have outgrown entry-level systems, but are not big enough to support their own intranet systems. Read Reviews

Expensify reviews

Our Score 8.7

User Satisfaction 97%

Expensify is an application that helps to maintain a balance in your business expenses and take the right steps to manage them. Read Reviews

AccountEdge reviews

Our Score 8.6

User Satisfaction 100%

AccountEdge is a complete small business desktop accounting and management solution for your Mac or Windows office. Read Reviews

ReportGarden reviews

Our Score 8.5

User Satisfaction 100%

ReportGarden is a tool that helps online ad agencies create analysis and performance reports for their clients. Read Reviews

FreeAgent reviews

Our Score 8.5

User Satisfaction 93%

The perfect financial management and accounting tool for small businesses or freelancers, whether you are just starting or in the business now. Read Reviews

How To Choose The Best Budgeting Software

Online financial planning programs use historical data and estimate future conditions to monitor an organization’s financial growth and compare it to predictions. It is essential for the long-term survival of a company to estimate a budget and work within its scope. Budgeting software for enterprises helps forecast likely future expenses, and establish realistic and precise budgets to enhance the chances of attaining profitability. We’ve summarized some of the most important aspects of best Budgeting software platforms to help you choose the right one for your company.

Get to know each product with free trial

The best bet when choosing the best Budgeting software tools is to sign up for at least a few free trial plans or demo from leading budgeting software providers.  With that method you will have the opportunity to test the important elements and you will get a good comparison of the capabilities of each app. The best thing to do is to try software tools that currently have the highest rankings in the SmartScore and Customer Satisfaction Rating in our budgeting software reviews: FreshBooks reviews, Intacct, Xero, AcccountEdge, and Float.

Targeted Businesses

Business budgeting software is mainly targeted to the following categories of buyers:

  • Small companies – Small businesses and startups place importance on user-friendly interface and intuitive presentation methods, so that they can generate easily understandable charts and graphs. Budgeting is an important feature, but the forecasting capabilities of a software can be limited by lack of historical information.
  • Medium-sized and growing companies – Slightly bigger and fast growing companies use systems that predict future sales and growth based on past performance. However, they may make the mistake of assuming that last year’s good sales will continue this year. A lot of different factors need to be considered and the budgeting software should be capable of predicting changes in those vital factors, so that you don’t need end up massively overinvesting in your firm’s infrastructure.
  • Large enterprises – Large organizations with multiple units need a complex budgeting process. The software should be capable of handling multiple types of revenue sources and expenses from different units. All this data requires to be integrated in an intelligent, seamless way.

What are Examples of Budgeting Software?

  • FreshBooks: One of the best cloud solutions for small business that streamlines tracking and invoicing. It allows you to collect payment online, and it is packed with advanced analytic features.
  • Intacct: Another highly-efficient cloud solution for small and medium businesses that provides statistics and key figures to help companies make smarter decisions.
  • QuickBooks: Simple and very popular software for small businesses that are just beginning to manage accounts receivable. It checks invoices and purchase orders and eases business transactions.
  • Xero: An online accounting app for businesses from all scales and industries, but also individual accountants and bookkeepers. It focuses on collaboration, and keeps teams connected wherever they are.
  • FinancialForce Accounting: Easy-to-use and maintain platform that provides an affordable end-to-end accounting solution for businesses from all scales.

Types of Budgeting Software

There are many different types of budgeting software, varying from free and basic tool suites to ultra costly and accurate programs. Features can also be categorization criteria, as certain programs do nothing but reporting, while others are more robust and they allow companies to control processes, forecast and analyze, and even do some custom branding. Deployment is also an important factor based on which there are:

  • On-premise budgeting systems. These are covered with a single license, and are hosted on the client’s local server. They qualify as the most expensive ones, due the fact that they require complex setup and occasionally some hardware installation.
  • Software-as-a-service (SaaS) budgeting systems. These are usually paid per month, and are hosted on the vendor’s server. The business owner is not responsible for installation, updating, and maintenance.
  • Cloud-hosted budgeting systems. Most of these offer free basic plans, and qualify as the most affordable ones due to their universal access and the fact that the client doesn’t need to update them or to pay for maintenance.

Key Features of Budgeting Software

The following list of common features is part of every good budgeting solution:

  • What-if” analysis and re-forecasting. This advanced feature is the key for superior decision making, enabling companies to use current expense data to plan and to report. It simply defines the level of reliability for each company, and it makes powerful risk assessment possible.
  • Business rules modeling. The feature is critical for every business action, as it defines constraints and establishes a common framework for business proceeding. It is backed by standardized modeling approaches such as Business Process Execution Language, Z Notation, and others.
  • Drill-down and drill-through. This is a powerful reporting feature supposed to discover even the most hidden details of every business, drill through meaning that the system can analyze information from multiple reports at a time.
  • Exception reporting and alerting. This features help the effective shift to behavioral monitoring and notifies companies on critical issues. In most cases, exception tracking is automated via email alerts.
  • Extract to Excel and other products. The function is tightly associated to the system’s integration power, meaning that you have to look for budgeting software that can blend within your existent infrastructure, and export information to the formats you’re commonly using.
  • Interactive Visualization. The feature refers to the system’s professionally created timelines, where you don’t simply get to see information, but to alter it too. Ideally, visualizations should be easy to use and require little, if any coding knowledge.
  • Process Controls. The feature regulates costs for given periods of time, or such related to particular projects and employees. It is one of the most important sources to compare and plan the budget in accordance with their long-term financial goals.
  • Self-service reporting and analysis. The function provides for rapid management of the data infrastructure, including the capacity for every department to mine insight data and to benefit from it.
  • Metadata management and source data integration. Companies use this feature to harvest metadata from their third-party integrations, such as ETL, business intelligence, warehousing technologies, etc.
  • Budgeting by exceptions and top-down budget entry. The feature enriches the system with warnings and error notifications to display transaction results that are otherwise invisible in regular budget checking.

Benefits of Budgeting Software

After detailed comparisons, we found that these are the main benefits companies experience when using a good budgeting system:

  • Increased accuracy – Human errors and tight deadlines can gravely impact the accuracy of your budgeting which can have a big effect on your firm’s profitability. A good budgeting solution eliminates common calculation errors, and boosts the overall accuracy of the budgeting process.
  • Simpler and Faster – Budgeting software boasts high-level functionality for this purpose. You can save time creating the process and the software allows data to be saved and reused in later years too. This makes it easy to amend and manage budgets, and you can greatly reduce the amount of time you spend on the budget process.
  • Report consistency – You can make use of budgets that have same readable format no matter which employee prepares them. This ensures the budgets easily connect with employees across the organization.
  • Better forecasting – Computer budgeting programs make use of smart algorithms that can accurately forecast future sales and expenses based on past information. This enables a company to plan better and achieve long-term success.

List of Budgeting Software Companies

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Our Score Read More

Our platform employs our certified SmartScore™ method to gather information about all the services in the Budgeting Software category in orded to help you choose the best possible software. It takes into consideration the following aspects: core features, collaboration features, customization, available integrations, ease of use, customer support, security, mobility, ratings in media. Currently, FreshBooks is the leader in this category and is recommended by our experts. After detailed testing it received the best results among its competitors and we strongly suggest that you consider it as one of the options for your needs.

User Satisfaction Read More

An overview of total user satisfaction with the solutions in our Budgeting Software category based on our unique algorythm that finds user reviews, comments and opinions across a wide set of social media sites in order to help you make an educated investment decision.











Pricing Read More

Every vendor in the Budgeting Software category will offer a different set of pricing plans for its service and each plan will include a different set of features. Below we list the general pricing for the most affordable plan offered for each app. Please note that advanced features may have an extra cost.




by quote


by quote





Devices Supported Read More

A summary of what kind of devices and operating systems are supported by these B2B solutions in the Budgeting Software category, including mobile platforms and web-based solutions.






Laguages Supported Read More

Check which languages and countries are supported by the popular B2B apps in the Budgeting Software category, including solutions aimed at international markets and prepared for multi-cultural groups of employees.

Pricing Model Read More

Learn which pricing packages are provided by the vendors in the Budgeting Software category to see which one fits your business preferences and budget best. Keep in mind that some software can offer free or freemium accounts for you to try out first.


Monthly payment

One-time payment

Annual Subscription


Customer Types Read More

An overview of what kinds of clients a specific B2B solution in the Budgeting Software category provides for, from small businesses and non-profits to big enterprises.

Small Business

Large Enterprises

Medium Business


Deployment Read More

An overview of what styles of software deployement are offered by every B2B vendor in the Budgeting Software category. While almost all modern SaaS services are cloud-hosted certain solutions might offer an on-site deployment model as well.

Cloud Hosted

On Premise

Open API