Find out more about Payroll Software
What is Payroll Software?
Payroll software is offered by HR technology vendors, but it can also be part of an ERP system. This software is used to perform a lot of tasks, such as calculating employees’ salaries, cutting deductions, depositing the salary directly into staff members’ bank accounts, producing tax forms and payslips and more. The app helps reduce manual errors as well as cycle times. Setting up this software and getting started with it will also be very easy. Moreover, payroll management software offers benefits such as secure financial transactions, efficient handling of employee data, and getting detailed reports on staff payroll. You can learn more about this software by reading about popular systems in this category. We especially recommend Gusto which has been rated as the best in this group.
Top 10 Most Popular Payroll Software
How To Choose The Best Payroll Software
Payroll management is a critical aspect for all companies. Firms can either outsource the task to a third-party or manage payroll in-house. If you decide on the latter, there are numerous online payroll management programs available to help you. This can make it a difficult task to select an appropriate solution for your needs. For your convenience, we have prepared this buyer’s guide which will assist you understand the vendor landscape better, and pick out the best payroll software platforms for enterprises.
Get to know each product with free trial
A good course of action is to sign up for at least a few free trials or demo and basic unpaid plans plans from leading payroll software providers. With this method you will have the opportunity to test the important elements and you will get a good comparison of the capabilities of each app. It will also give you a better understanding of what is payroll management software.The best thing to do is to try software tools that currently have the highest rankings in the SmartScore and Customer Satisfaction Rating in our payroll software reviews and and choose the best payroll software for your business: Xero reviews, AccountEdge, KashFlow, and PaymentEvolution.
This section will help you determine which kind of payroll software is right for you depending on the type of business you’re running:
- Small businesses – These firms look to streamline their HR process with a dedicated payroll solution that is easy on their budget. Example vendors are ADP and Triton HR.
- Medium-sized companies – These buyers look for more than basic payroll functionality. They want additional features like recruitment, attendance tracking, scheduling, workforce management, etc. and therefore look to invest in a comprehensive HR management solution. Example vendors are Vista HRMS, NuViewHR, Kronos, ADP, and Ascentis.
- Large enterprises – These companies typically invest in an enterprise resource planning (ERP) solution that includes payroll management. They wish to integrate payroll with other HR functions, as well as with accounting and related departments. Example vendors are Lawson HR, Ominprise HRM, Sage, and Epicor HR.
What are Examples of Payroll Software?
- Xero: An online accounting app for businesses from all scales and industries, but also individual accountants and bookkeepers. It focuses on collaboration, and keeps teams connected wherever they are.
- Intuit Payroll: A powerful payroll management software for small business hat handles both payroll and tax processes timely and efficiently.
- Paylocity: Advanced payroll and HR suite designed for the lower end of the SMB market. Its highlights are self-service features and advanced reporting.
- SurePayroll: A comprehensive online payroll solution which manages payrolls quickly and accurately, and calculates payroll taxes in seconds.
- AccountEdge: A small business solution for Mac and Windows which runs accurate reports on all areas of your business.
Types of Payroll Software
One of the things that makes choosing payroll management software so difficult is the variety of programs that can be used for the purpose. They range all the way from basic tool suites to ultra costly and accurate programs. The list of features can also be categorization criteria, as certain programs do nothing but generate audit reports, while others are more robust and they allow users to track tax code changes and to forecast them, and even do some custom branding. The basic division criterion is deployment, depending on which you can choose between:
- On-premise payroll management systems. These are covered with a single license, and are hosted on the client’s local server. They qualify as the most expensive ones, due the fact that they require complex setup and occasionally some hardware installation.
- Software-as-a-service (SaaS) payroll management systems. These are usually paid per month, and are hosted on the vendor’s server. The business owner is not responsible for installation, updating, and maintenance.
- Cloud-hosted payroll management systems. Most of these offer free basic plans, and qualify as the most affordable ones due to their universal access and the fact that the client doesn’t need to update them or to pay for maintenance.
Key Features of Payroll Software
The following features are essential for payroll software:
- Compensation. What you’d generally expect from a payroll manager is to process and distribute paychecks, but the scale of these programs is much broader. One of their key features is compensation, which means they can do business salary management and keep track of leave/bonus systems and track salary transfer.
- Benefits. Payroll management systems are enabled to track performance, and to reward it. Sick leaves, absences, and overtime can be calculated easily, meaning that no employee will be discriminated in any way. Later on, the system administers salaries and tax deductions, and calculates the benefits.
- Employee records. Payroll management systems allow to summarize and update employee information in individual records, available to each department to make the most of your human resource. Together with personal data, these records contain history of employment, and can be customized to add information you think is relevant.
- Time-off tracking. Once again, payroll management systems track the sick leaves, vacation accrual, and other absences of your employees, and calculate their salaries considering this information. Automating time-off management and approval ensures there will be no mistakes when balancing the changes with your payroll system.
- Tax filings. The systems can help you prepare detailed tax filings, allowing you to schedule, pay, balance, and file payroll taxes all on the same platform. To make matters even better, advanced payroll management systems store this information in a comprehensive, easy-to-browse database.
- Reports. What is really critical to every payroll management system is reporting, where you should expect your system to perform Direct deposit reports, Online payment reports, Annual reports, etc. For the purpose, the toll is supposed to contain a robust suite of analytic tools, in particular tables, graphs, and charts.
Benefits of Payroll Software
Our detailed comparisons show that payroll software offers plenty of benefits such as saving time and money, and eliminating compliance risks.
- Saving time – You can save plenty of time and in turn money by purchasing a good quality payroll software. These applications are intuitively designed, which means your HR employees can easily learn to operate them. A manufacturing company found that it was able to drastically reduce the time needed for payroll management by using ADP’s solution. It used to spend two days to perform the payroll tasks manually, but the application cut down the time to just half a morning.
- Reducing risk and increasing accuracy – Payroll software is a boon for companies looking to comply with tax requirements and filing tax reports. Manual payroll processing can lead to human errors which can significantly affect a company. In fact, companies face the risk of penalties if they do not comply properly with tax regulations. Payroll management solutions can complete tax reports and filings for your company, and even remind you about their due dates. Plus, they also perform the daunting task of tracking changes in tax code.
- Generating detailed reports – Payroll software can help you track data over time and easily generate insightful reports for auditors, accountants, and internal decision makers. Examples of such reports include employee participation in 401k plans, annual tax remittances, and summaries of quarterly expenses.
If you’d like to learn more about Payroll Software and how to use it feel free to check out other useful articles and rankings our team prepared:
- Why Is Payroll Software Useful?
- Benefits of Payroll Software: Examples of Top Solutions Explained
- Why Switch to Cloud-Based Payroll Processing?
- How Much Does Payroll Software Cost? Comparison of Pricing Plans
- Free Payroll Software for Small Business in 2018
- What is Payroll Software? Analysis of Features, Types and Pricing
- Top 20 Payroll Software Solutions of 2018
- Top 20 Payroll Software for Payroll Service Providers and Accountants
List of Payroll Software Companies
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Our Score Read More
Our website utilizes our proprietary SmartScore™ method to evaluate all the applications in the Payroll Software category in orded to help you decide on the best possible service. It analyzes the following aspects: main modules, collaboration tools, customization, integration, simplicity, help & support, how secure a software is, support for smartphones and tablets, ratings in media. Currently, Gusto is the leader in this category and is recommended by our experts. After thorough evaluation it received the best results among its competitors and we strongly suggest that you consider it as one of the solutions for your needs.
User Satisfaction Read More
An overview of overall user satisfaction with the products in our Payroll Software category calculated using our unique algorythm that collects user reviews, comments and opinions across a broad range of social media platforms in order to help you make an educated investment decision.
Pricing Read More
Every vendor in the Payroll Software category will provide a different set of pricing packages for its product and each plan will include a varied group of elements. Below we list the overal pricing for the cheapest plan available for each app. Please note that advanced features may cost extra.
Devices Supported Read More
An overview of what type of devices and operating systems are supported by these B2B tools in the Payroll Software category, including mobile platforms and web-based solutions.
Laguages Supported Read More
Check what languages and geographies are served by the best B2B solutions in the Payroll Software category, including solutions aimed at international markets and prepared for multi-cultural groups of employees.
Pricing Model Read More
Learn what pricing models are offered by the vendors in the Payroll Software category to see which one suits your business preferences and expenses best. Keep in mind that some solutions can support free or freemium accounts for you to try out first.
Customer Types Read More
An analysis of what kinds of clients a given B2B solution in the Payroll Software category aims for, from small businesses and non-profits to big enterprises.
Deployment Read More
An overview of what types of software deployement are provided by every B2B vendor in the Payroll Software category. Even though almost all modern SaaS solutions are cloud-hosted some solutions might offer an on-site deployment model as well.