What is Time & Expense Management Software?

Time and expense management software is used to expedite billing cycles and the period close procedure. It offers helpful expense entry and time card features that you can customize for your needs. This software helps employees to save time while managing time cards. You can also use it to update assignments and tasks easily. The main benefit is that you can collect payments much faster. Top vendors offer mobile apps that enable users to enter expenses and time cards from anywhere. Managers can also review and approve expenses on the go. This system provides graphical reports that reveal how time and resources are used in a company. Advanced solutions offer claim and approval features and automated credit card transactions. We urge you to peruse our top apps section, and check the front-runner in this category FreshBooks.

Most Popular Time & Expense Management Software

FreshBooks reviews

Our Score 9.8

User Satisfaction 99%

Winner of 2016 Best Accounting Software Award. One of the best cloud accounting solutions for small business that makes billing easy and effective. Read Reviews

Zoho Expense reviews
Zoho Expense

Our Score 9.0

User Satisfaction 98%

Automate travel and business expense reporting, streamline approvals, gain spend visibility and control. Read Reviews

Zoho Invoice reviews
Zoho Invoice

Our Score 8.8

User Satisfaction 94%

Zoho Invoice won our Expert's Choice Award. It's ideal for any company that creates and manages invoices and it was designed for sole proprietors and smaller businesses. Read Reviews

Scoro reviews

Our Score 8.8

User Satisfaction 100%

Scoro is a cloud-based business management software and currently the most comprehensive work management solution currently in the market Read Reviews

Expensify reviews

Our Score 8.7

User Satisfaction 97%

Maintain a balance in your business expenses and take the right steps to manage your expenses with Expensify. Read Reviews

Hiveage reviews

Our Score 8.5

User Satisfaction 100%

Multi-featured, cloud-based invoice and billing platform designed for independent professionals as well as small and medium sized businesses. Read Reviews

How To Choose The Best Time & Expense Management Software

Time tracking and expense management is an important part of executing a project. Small businesses and startups usually use a standard bookkeeping solution and Excel spreadsheets to track this information. But these are not enough for large enterprises that plan and execute multiple projects simultaneously. They need a specialized Time & Expense Management software for enterprises that specifically tracks the time and costs linked with each project. Since there are hundreds of time & expense software programs, we have prepared this buyer’s guide to help you shortlist the best time & expense management software platforms among the lot.

Get to know each product with free trial

The best way to go is to sign up for at least a few free trials or demo and basic unpaid plans from popular time & expense management software providers. With this method you will have the opportunity to test the important elements and you will get a good comparison of the capabilities of each app. The best thing to do is to try software tools that currently have the highest rankings in the SmartScore and Customer Satisfaction Rating in our time & expense management software reviews to discover the best time & expense management software for your company: FreshBooks reviews, Zoho Invoice, WorkflowMax, Turbine HQ, CloudBooks, Xpenditure, Invoicera, Motiv, and PaymentEvolution.

Targeted Businesses

Customers who purchase and use time and expense management software fall into the following main categories:

  • Specialty buyers – Time and expense solutions generally fall in the category of Professional Services Automation (PSA) software. However, this feature is also found in specialty suites such as manufacturing software, construction software and others. If your company belongs to any of these industries, try to find an appropriate suite for your requirements.
  • Large professional services companies – Big consulting companies need more than a basic solution. They can invest in a comprehensive PSA system like those offered by AtTask and Clarizen.
  • Medium and fast-growing professional services companies – These firms usually opt for best-of-breed solutions for time and expense management that can help them progress to their next growth phase. Example software include Sage Timeslips, Replicon Web TimeSheet, and Deltek Maconomy.
  • Soloprenuers and small companies – These companies can make use of free or low-priced solutions with basic features that can be used both on PCs and smartphones. For this target market, many vendors like Harvest and 1DayLater offer subscription-based packages that are affordable even on a tight budget.

What are Examples of Time & Expense Management Software?

  • FreshBooks: One of the best cloud solutions for small business that streamlines tracking and invoicing. It allows you to collect payment online, and it is packed with advanced analytic features.
  • Zoho Expense: A great program from Zoho’s productivity kit to automate and group your expenses, generate reports, and to capture and convert credit card transactions.
  • Zoho Invoice: Another of Zoho’s proud moments which creates and manages invoices, and has a variety of beautiful templates to choose from.
  • SutiExpense: A web-based platform for businesses from all scales which creates, submits, and approves expense reports.
  • Turbine HQ: An easy way to track HR records and to streamline purchase order management, empowered with outstanding features for tracking and reporting expenses.

Types of Time & Expense Management Software

One of the things that makes choosing time & expense management software so difficult is the variety of programs that can be used for the purpose. They range all the way from basic tool suites to ultra costly and accurate programs. Features can also be categorization criteria, as certain programs do nothing but track expenses, while others are more robust and they allow users to track time, report, and forecast future expenses, and even do some custom branding. The basic division criterion is deployment, depending on which you can choose between:

  • On-premise time & expense management systems. These are covered with a single license, and are hosted on the client’s local server. They qualify as the most expensive ones, due the fact that they require complex setup and occasionally some hardware installation.
  • Software-as-a-service (SaaS) time & expense management systems. These are usually paid per month, and are hosted on the vendor’s server. The business owner is not responsible for installation, updating, and maintenance.
  • Cloud-hosted time & expense management systems. Most of these offer free basic plans, and qualify as the most affordable ones due to their universal access and the fact that the client doesn’t need to update them or to pay for maintenance.

Key Features of Time & Expense Management Software

  • Punch-Clock plus Manual Time Entry. This is a basic functionality that is offered by both simple and advanced products. You can clock in and out electronically and also manually enter times if necessary. Sophisticated solutions offer magnetic card readers, PINs, and automated start/stop feature that clocks out if your computer goes into sleep mode.
  • Expense Tracking. You can track the costs of tools, materials, etc. and link them to general expenses or individual projects.
  • Project-Based Accounting. If you have a number of employees working on different projects, you need this feature to know which projects each one was working on and when. Project-based accounting helps to track revenues and costs by each project and client, and export them for your accounting solution.
  • Workload Management. Advanced solutions can help you track the work done by each employee, providing reports that show the projects each one worked on, the time dedicated to each project, and when they ended a particular project. This feature helps to streamline assignments to employees and can be handy as your company grows to employ hundreds of team members.
  • Resource Planning. This is a sophisticated feature that uses historical information and analytics to help you estimate a project. It can assist you to bid more accurately and optimize your budget, which can ensure you get a profit after completing the project.
  • Mobile Integration. This feature is particularly helpful if your employees travel a lot and need to access data using their mobile devices.

Benefits of Time & Expense Management Software

This the list of benefits companies experience when using a good time & expense management system:

  • No more lost receipts. Lost receipts can lead to wasted time, frustration, and inaccurate reporting. But with time and expense management software, you do not have to worry about this problem. You can use e-receipts, import credit card expenses, and route them to the correct expense report. Another advantage is you can clear these receipts from your desk and enjoy plenty of clear space!
  • No more clunky spreadsheets. Spreadsheets are an old-fashioned and error-prone method of tracking time and expenses. Manual data entry in spreadsheets can lead to mistakes. With a time and expense management software, you can get the data automatically uploaded or need to enter data only once. The software solution also provides detailed information and reports that can help you to analyze your time and expense data.
  • Timely submission of expense reports. This can be a problem if an employee submits their expense report long after you have closed the books for the fiscal year. It can be avoided by using an expense management system that sends automatic reminders such as email notifications to make sure employees comply with deadlines. If late submission of expenses cannot be avoided, you can reserve an account for the purpose of paying for outstanding expenses.
  • Accurate planning. Time and expense management software is an essential tool for companies that plan and execute multiple projects. It can help you accurately track the time each employee spends on a particular project and bill the client accordingly

List of Time & Expense Management Software Companies

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Our Score Read More

Our platform utilizes our certified SmartScore™ system to examine all the software in the Time & Expense Management Software category in orded to help you get the best possible solution. It pays attention to the following aspects: individual functionalities, collaboration elements, custom elements, integrations with other services, simplicity, customer support, how secure a software is, support for mobile devices, ratings in media. Currently, FreshBooks is the leader in this category and our experts are really satisfied with it. After extensive testing it got the best results among its competitors and our reviewers strongly suggest that you consider it as one of the options for your needs.

User Satisfaction Read More

An overview of general user satisfaction with the services in our Time & Expense Management Software category based on our unique algorythm that analyzes customer reviews, comments and opinions across a wide set of social media sites in order to help you make an educated buying choice.











Pricing Read More

Each vendor in the Time & Expense Management Software category will provide a different set of pricing plans for its service and every plan will include a varied group of tools. Below we list the general pricing for the cheapest package offered for each app. Keep in mind that advanced features may have an extra cost.









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Devices Supported Read More

An analysis of what type of devices and operating systems are supported by the listed B2B services in the Time & Expense Management Software category, including mobile platforms and web-based solutions.






Laguages Supported Read More

Check which languages and countries are supported by the popular B2B apps in the Time & Expense Management Software category, including services intended for international markets and created for multi-cultural groups of employees.








Pricing Model Read More

Find out what pricing plans are offered by the vendors in the Time & Expense Management Software category to check which one matches your business preferences and budget best. Keep in mind that specific solutions can support free or freemium accounts for you to try out first.


Monthly payment

One-time payment

Annual Subscription


Customer Types Read More

An analysis of which types of clients a given B2B platform in the Time & Expense Management Software category aims for, from small businesses and non-profits to large enterprises.

Small Business

Large Enterprises

Medium Business


Deployment Read More

A summary of what types of software deployement are offered by every B2B vendor in the Time & Expense Management Software category. While almost all modern SaaS solutions are cloud-hosted certain solutions might offer an on-site deployment model too.

Cloud Hosted

On Premise

Open API